Coordinator

Louisiana State University


Job Description
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job Posting Title:Coordinator Position Type:Professional / Unclassified Department:LSUAM Lib - Admin - Business Management (Heather C Harvey (00010438)) Work Location:0030 LSU Library Pay Grade:Professional Job Description:Responsibilities include:40% Reviews all travel requests/spend authorizations and submits expense reports on behalf of traveler. Attends regular trainings to keep abreast of policy updates, and best business practices. Holds annual travel training for all Library staff, and on individual basis as necessary25% Initiates all requisitions for department including reoccurring maintenance contracts, supplier website requests and service contracts. Prepares all change orders and receipts in Workday. Handles supply requests for the Libraries, receives deliveries and inspects for accuracy. Processes expense reports for purchases made on LaCarte card. Submits reimbursement requests to the Foundation when necessary15% Processes biweekly payroll for Libraries student assistants, ensuring all timesheets match Workday submissions. Ensure all time is submitted and approved by supervisors in Workday. Works closely with Libraries Student Supervisors on Student Assistant best practices15% Other responsibilities include: Processes deposits for all state and foundation accounts. Reviews outstanding departmental LaCarte transactions to ensure timely reconciliation. Serves as backup Student Employment Partner, and backup to the Facilities Manager. Student supervisor of Administrative Services Student Assistants/Graduate Assistants. Serves as front desk representative, greeting and directing visitors to appropriate location5% Misc duties as assigned Minimum QualificationsBachelor's degree from an accredited college or university 1-2 years of related experience Proficient in Microsoft Office products including Excel, Word and AccessPreferred QualificationsBachelor's or Master's degree from accredited university in business related field, including accounting courses2-3 years of related experienceExperience with WorkdayAdditional Job Description:Special Instructions:Administrative Services serves as the business and financial unit for LSU Libraries. The Business Office Coordinator will, under the direction of the Business Manager, process student assistant payroll, initiate procurement and travel requests, as well as monetary handling. Posting Date:July 12, 2022 Closing Date (Open Until Filled if No Date Specified):Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Essential Position (Y/N):LSU is an Equal Opportunity Employer:LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU's Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).COVID-19 Vaccine Protocol:LSU requires the COVID-19 vaccine for all students, faculty, and staff or mandatory monthly testing. New employees must either submit proof of vaccination within three (3) days of their official start date, otherwise they will be entered into the mandatory monthly testing protocol beginning in November 2021.HCM Contact Information:Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu
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