IB Coordinator

American Youth Academy

Job Description

Job description

American Youth Academy is an Islamic-based private school located in Tampa, Florida, one of the fastest-growing communities in the entire country. AYA was established in 1992 and currently serves 730 students grades pre-K through 12, with enrollment increasing every year. One of AYA’s top priorities is to create an environment and structure that allows all students to engage in experiences that prepare them for the future. As enrollment continues to grow, we are looking for additional staff and administrators to join our team to help us with our next step into the future.

Basic Functions & Responsibilities

The IB Coordinator/Guidance Counselor reports to the Head of School. The International Baccalaureate Coordinator carries out effective leadership and administrative functions of the IBDP Program; works closely with leadership in supporting the educational development of students and staff, and promotes parent and community awareness of the program.

Job Type: Full-Time, Salary, Exempt, 12 months.

General Duties

  • Coordinates with Dean of Students on Master Schedule for IB
  • Coordinates with the Director of Teaching and Learning
  • Record all communication, forms, documents, and reports from the IB.
  • Record and distribute all IB publications, where necessary.
  • Contribute to the promotion and development of the IB both within and outside the School.
  • Regularly update faculty and administration on IB matters related to the IB Diploma Program and all new/revised IB Diploma Program publications.
  • Attend conferences, workshops, and regional meetings.
  • Ensure that appropriate textbooks and resources are made available.
  • Organize and moderate internal assessment according to the Diploma criteria
  • * Participate with school leadership on curriculum and assessment within the school and the IBDP.*
  • Set and monitor goals to improve IB student retention rates and IB exam results.
  • Manage the IB Diploma Program budget.
  • Remain current in knowledge of IB instructional and programmatic developments and current educational practices
  • Recruit new students to the program through information sessions and marketing materials.
  • Provide regular verbal and written feedback to Head of School regarding program implementation for purposes of growth and improvement.
  • Ensure the counseling department has a clear understanding of IB course selection requirements.
  • Promote a collaborative culture reflective of an IB school.
  • Collaborate on curriculum development in 9th and 10th grade as preparatory years for

Diploma Program Entry

  • Ensure that all teachers are suitably qualified and trained by IB requirements.
  • Conduct regular meetings with IB teachers.
  • Provide support and information to teachers new to the IB, especially in pedagogy and assessment.
  • Oversee the five-year review.
  • Coordinate participation in Diploma workshops and professional learning.
  • Inform all concerned about assessment procedures and deadlines.
  • Prepare timelines for submission of work to the IB.
  • Facilitate outcome-based collaborative planning, professional development, and meetings for teachers to develop teacher capacity.
  • Coordinate with counseling to ensure proper scheduling of students.
  • Collaborate with staff on the creation of the master schedule.
  • Coordinate the IB diploma program schedule and events supporting the school master schedule.


  • Ensure all students are clear about the requirements and student fees associated with the IB Diploma Program.
  • Inform 9th and 10th-grade students about IB Diploma requirements.
  • Advise students on subject selection.
  • Monitor students’ progress and coordinate support for those experiencing difficulty.


  • Provide comprehensive information to parents about the Program and the School’s milestones.
  • Advise parents on the suitability of the IB Program for their child(ren).
  • Inform parents about the requirements of the IBDP.
  • Notify parents about their child(ren)’s progress.
  • Keep parents apprised of their student’s progress in all subjects, the Extended Essay, and the CAS program.


  • Ensure that students are registered for examinations.
  • Ensure conduct of examinations (written and oral) and visiting examiners.
  • Ensure that all internal assessment materials are sent to respective examiners.
  • Send examination answer scripts to IB examiners on time.
  • Report examination irregularities.
  • Organize distribution of results.
  • Work with school leadership to analyze results and adjust program delivery.


Equipment Used: Personal computer, printer, calculator, copier, fax machine, and shredder.*

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

  • *

Working with frequent interruptions maintains emotional control under stress. Repetitive hand motions, prolonged use of computers.*

Ability To:

  • Demonstrate excellent leadership and organizational skills and the ability to motivate people.
  • Have excellent integrity and demonstrate good moral character and initiative.
  • Hold a valid driver's license with no serious violations.
  • Demonstrate knowledge and understanding of curriculum development and program evaluation, child growth and development, effective instructional strategies, classroom management, learning assessment and diagnosis, and research relating to learning.
  • Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents, and the community.
  • Demonstrate the ability to communicate effectively in English, both orally and in writing, using
  • proper grammar and vocabulary.
  • Demonstrate using computers for word processing, data management, and Telecommunications.
  • Ability to maintain a comprehensive system for managing the work schedule.
  • Ability to plan and organize effectively.
  • Ability to plan and supervise the work of others.
  • Ability to develop effective working relationships with students, staff, and the school community.
  • Ability to communicate clearly and concisely, both orally and in writing.
  • Ability to coach teachers on effective instructional strategies.
  • Maintain security and confidentiality of records, tests, and other items relating to students and staff.
  • Uphold and maintain all school policies and rules.

Physical Demand:

The physical demands described here represent those that must be met by an employee to perform the essential responsibilities and functions of the job successfully and are not meant to be all-inclusive. Reasonable accommodation may enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made while performing this job, the staff member shall:

  • Use strength to lift items needed to perform the job's functions.
  • Sit, stand and walk for required periods.
  • Use close vision, color vision, peripheral vision and depth perception, and the ability to focus vision.
  • Physical mobility, dexterity, strength, and visual acuity to meet student needs deal with student problems and assist with building maintenance problems and school ground monitoring activities.

Environmental Demands:

The environmental demands described here represent those that must be met by an employee to perform the essential responsibilities and functions of the job successfully and are not meant to be all-in

  • Master’s Degree or equivalent
  • At least five years of relevant IB leadership and teaching experience.
  • Ability to establish and maintain effective relationships with academy board members.
  • Experience in implementing the principles and current trends in education, curriculum, IB program, staff development, essential elements of instruction, and supervision