Dean's Assistant

University of South Carolina

Job Description
Posting Summary Logo Posting Number STA00928PO22 Classification Title Administrative Coordinator I Internal Title Dean's Assistant Campus Columbia Work County Richland College/Division College of Nursing Department CON College of Nursing Band 5 Advertised Minimum Salary $42,979 Advertised Salary Range $42,979 - $48,900 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Normal work schedule is Monday through Friday from 8:30am to 5:00pm with one hour for lunch. Type of Staff Position Full-time Equivalent (FTE) Basis 12 months Job Search Category Administrative About UofSC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Diversity Statement At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Benefit Eligibility Type Full-Time Equivalent (FTE) South Carolina Retirement Yes State Insurance Programs Yes Annual Leave Yes Sick Leave Yes Position Description Advertised Job Summary Serves as the gateway for the dean and director of strategic initiatives, assisting faculty, staff, students, parents, outside constituents and the public. In collaboration with the CON Operations Coordinator, manages the central telephone and all related calls for the Dean's Office and College of Nursing; greets and directs all incoming guests and walk-ins; assist students with navigating though the CON as needed. Creates and coordinates front office coverage schedule, ensuring the Dean's Suite is open M-F 8:30 a.m. - 5:00 p.m., has a professional appearance, operates smoothly, and guests have a positive experience. Manages the dean's appointment calendar to include preparation/provision of all information and materials for briefing the dean. Ensures the dean follows the established schedule to remain on time. Serves as the dean's liaison with faculty, staff, students, parents, outside constituents, and the public. Responsible for preparing general correspondence for the dean's signature and maintaining the dean's office files. Manages all aspects of the domestic & foreign travel arrangements for the dean. Coordinates general administrative, business management and support activities for the dean and dean's office through University business operations support: processing payment requests, processing check requests, submitting expense reports, travel authorizations and reimbursements, membership & subscription tracking & payment. Provides administrative support to the Director of Strategic Initiatives. Coordinates travel arrangements, accommodations, meetings and contracts for College of Nursing faculty recruits, consultants and other visitors. Assists with the planning and implementation of special projects and strategic planning. Assists with the planning and implementation of CON meetings and events through document preparation, itineraries, reservations, catering, set-up/clean-up, etc. Serves as back-up support for the Operations Coordinator; and other duties as assigned. Minimum Qualifications (Classified and Unclassified positions) Bachelor's degree and 6 years related experience in business management, public administration, or administrative services; or equivalency. Preferred Qualifications Knowledge of or ability to learn University Policies and Procedures. Knowledge/Skills/Abilities Expert computer skills with Microsoft Office programs. Skills in creating Excel databases. Ability to communicate effectively orally and in writing with faculty, staff, students, and the general public. Ability to establish and maintain effective working relationships. Ability to exercise discretion in interpreting and applying established policies and procedures. Ability to understand and carry out complex oral and written instructions. Ability to set priorities and manage details independently. Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date If Research Grant/Time Limited, give end date Job Open Date 06/21/2022 Job Close Date 08/05/2022 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by 08/05/2022. Quicklink for Posting EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions. Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have at least a Bachelor's degree and 6 years related experience in business management, public administration, or administrative services; or equivalency? * Yes * No Applicant Documents Required Documents * Cover Letter * Resume * List of References and Contact Information Optional Documents