Office Coordinator - Part-time

Merge


Job Description
Merge Storytelling and Technology We MERGE storytelling and technology to promote health, wealth and happiness in the world. We help marketing and technology executives engage hearts and connect parts by offering full-service capabilities including strategy, creative communications, experience engineering, performance marketing, media, digital platform development and more. Promote Health, Wealth & Happiness We are committed to promoting health, wealth and happiness in the world by partnering with purpose-driven clients in purpose-driven industries such as healthcare, financial services and consumer products. Our health clients are literally on the front lines saving lives. Our wealth clients are changing the financial potential in people's lives. And our consumer clients make lives...a little bit happier every day. Partner with Clients of Iconic Brands MERGE has enduring client partnerships with American Express, T-Mobile, LG, Facebook, Adobe, Kate Spade NY, Coach, The North Face, Fidelity, Eaton Vance, BlueCross BlueShield, Abbott, Astellas, Seqirus, Supernus, Boston Scientific, Advocate Aurora Health, Indiana University Health and Marco's Pizza to name a few. Work with Poets and PHD's With 750+ employees across offices in Atlanta, Boston, Chicago, Denver, Kansas City, Los Angeles, Montreal and New York City, MERGE uses a talent-to-task process that connects our poets and PHD's which enables clients to think higher and feel deeper about their customers. Emerge to the Top of Your Career At MERGE, we strive to create a superior work experience where people with ability, agility and humility can grow and do the best work of their careers. As our Office Coordinator, you will... Be Accountable and Responsible for Administrative * Host the reception area and front of the house * Warmly greet and direct all incoming guests and vendors * Answer and screen incoming calls, field routine questions and appropriately distribute all mail and deliveries * Manage the day-to-day operations of the office including responding to all emails and requests in a professional, timely manner * Handle filing, copying, scanning, sending packages and other tasks as needed * Support the Office Lead on agency initiatives and local events * Have an awareness of events and opportunities in the local community. Knowledge of KC Business Journal, KC Ad Club, etc. * Manage the rotating art gallery in the office with new artwork evaluated and brought in on a quarterly basis * Provide meeting support for client meetings and internal meetings. This includes reserving conference rooms, ordering and setting up catering and after meeting clean up * Expense reconciliation using WebVantage and Concur. Provide expense reporting support for senior leadership * Provide travel support including booking flights, hotels and car rentals while ensuring compliance with MERGE's travel policies. Secure hotel room blocks for team meetings as needed * Mail swag items to new hires on a weekly basis * Manage and distribute GrubHub and UberEats vouchers * Organize holiday parties, monthly happy hours, town hall meetings and team lunches * Be an active member of the local MLife cultural club and create an environment that fosters a happy and friendly work environment * Manage office perks with HR and MERGE MLife team to extend to employees such as International Women's Day, Pride, Cinco de Mayo, etc. * Be the cultural unicorn that holds us together by communicating updates on upcoming team events and meetings via email, Slack and G-Chat. Manage the team events calendar Facilities * Key company contact with building management to handle all issues relating to office maintenance and repairs * Order office supplies and pantry supplies as needed in accordance with company purchasing policies and budgetary restrictions * Activate keycards for employees in Kastle. Provide remote access if necessary * Assist IT with internal office moves * Maintain appearance of the front of the house, conference rooms, common areas and kitchen * Handle office tours and introductions for new hires along with workspace set up These are the qualifications we're looking for * Bachelor's Degree or equivalent work history * 4+ years of experience as an Office Coordinator or Administrative Assistant in a fast-paced environment. Agency experience preferred * Professional, friendly, energetic and cheerful demeanor * Excellent verbal and written communications skills * Strong attention to detail and problem solving skills * Ability to take initiative and work independently with a "no job too big or too small" attitude while being proactive and solutions oriented * Tech savvy with the ability to learn new platforms and programs very quickly * Excellent computer skills with a high degree of proficiency with Google Suite including in-depth knowledge of Gmail, Docs, Slides and Sheets using a MAC * Skilled at organizing team events both in-office and off-site * Excellent organizational skills, with the ability to work effectively in an environment of fluid, and at times competing priorities * Engaging and skilled at building relationships * Adapts to new processes and procedures quickly * Regular, punctual attendance with the ability to work additional hours as needed #LI-VM1 And here's how we live our values at MERGE * Mastering our craft * Delivering with a growth mindset * Collaborating for shared success MERGE is proud to be an Equal Opportunity Employer MERGE welcomes and celebrates diversity regardless of race, religion, color, national origin, gender, sexual orientation, veteran status or people with abilities. We believe that the more diverse we are, the more creative our work will be!
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