Administrative Specialist (FW1518-AK-002)

National Older Worker Career Center

Job Description
Administrative Specialist ID: FW1518-AK-002 Location: Bethel Program: FWS Wage/Hr: $19.00 Hours/Week: 32 hours per week Minimum Age: 55 The Fish and Wildlife Service Experienced Services Program was established to create a unique partnership to help solve the workforce issues facing government agencies. The Fish and Wildlife ESP connects experienced workers (age 55+) to the Fish and Wildlife Service to provide scientific, technical, and administrative services in support of the Fish and Wildlife Service priority multiple-use related programs and authorities. The experienced workers participating in the Program are referred to as Enrollees and are not employees of FWS or National Experienced Workforce Solutions ( NEW Solutions). NEW Solutions is the ESP Non-governmental organization (NGO) responsible for administrative aspects of the Program, and the Enrollees work under Fish and Wildlife Service direction to assist the Agency staff in carrying out the Fish and Wildlife Service mission. Fish and Wildlife Service ESP Enrollees benefit from the opportunity to keep technical skills current, to access new training opportunities, to engage in gainful project-based positions, and to undertake meaningful tasks using their experience and talent to contribute to the environment, the national economy and their own financial security. Background security investigation may be required prior to start date. Location, hours and hourly pay are noted in this position description. FWS ESP positions are meant to provide temporary, project-based support. This position is currently funded for an estimate of 256 total hours; 32 hours per week for estimated 8 weeks (this is subject to change based on budget and other factors). This position will be performed onsite at the office location in Bethel, AK. Bethel Alaska is 400 miles by plane from nearest major city. Looking for an Administrative Specialist to work during the summer months. During the summer, Bethel has 20 hours of daylight and 4 hours of twilight. Housing provided: Private room in a shared house. Qualifications: Minimum of 5 year(s) of experience in Minimum of 5 years of experience in office administration OR HS/GED Degree in No specific degree required. Experience required with Windows, MS Word, MS Excel, MS PowerPoint, MS SharePoint, MS Teams, MS Outlook Word, Excel, Powerpoint, Outlook, Sharepoint, Teams Physical Requirements: Most work done in an indoor office setting. Some standing, lifting, and bending required. Ability to lift 50 lbs. required. Duties: The enrollee will provide office automation and clerical support duties for the supervisor and the staff of the Yukon Delta National Wildlife Refuge. Office support: File correspondence, reports, and records. Locate and assemble materials when requested by refuge staff. Make travel arrangements, review time accounting records, obtain office supplies, collect mail from Post Office, perform copying and faxing when necessary, compile and maintain working/reference aids or records, maintain status records of assignments. 33% Correspondence: Review incoming correspondence, reports, and work requests to determine suspense requirements and proper routing. Operate suspense system to monitor and control timely input and completion. Report problems of meeting suspense requirements and request extensions or advise of delays. 33% Reception: Serve as point of contact for visitors and telephone callers. Refer visitor/caller to requested person or function or determines the person appropriate to handle the contact. 34% Other: Travel Requirements: Local travel between Bethel quarters and the refuge headquarters Government Vehicle Training: Enrollee may use GOV or POV for trips to the Post Office and around the refuge. Defensive Driving Course required. Required Safety Gear: Closed-toe shoes, hard hat when required, safety glasses, gloves, and respirators when required. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.