College Library Assistant II - Part Time

City Colleges of Chicago


Job Description
COLLEGE LIBRARY ASSISTANT II - PART TIMEMALCOLM X COLLEGE Malcolm X College is currently seeking a part-time College Library Assistant II. This role will perform standard library clerical duties that require knowledge of clerical methods and procedures. This position works under direct supervision from higher level personnel.The Library offers electronic databases, e-books, print and other resources to support the academic work of students, faculty, and staff as well as individual and group library and information literacy instruction. Students and faculty have access to Library faculty/staff assistance, library instruction, research resources, and study/computing space.The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.ESSENTIAL DUTIES Charges and discharges books and other library materials; computes and collects fines for overdue books or library materials and records amounts collected into cash ledgers. Maintains and updates lists of books and materials placed on reserve by faculty and students; processes reserve book requests by locating and pulling books from shelves, types reserve cards and maintains card files of reserved books by catalog numbers and course/instructors. Maintains daily count of books and materials checked out by faculty and students and prepares circulation reports. Performs bibliographic searches by checking standard tools (OCLC and ILLINET Online). Updates content of bibliographic records in local catalogs, ILLINET Online, and associated authority files, assigning tags, indicators, and subfields to data fields. Maintains records of students' delinquent notices; prepares purchase orders for books, films, periodicals and other library materials; posts purchase order information into ledgers; reviews invoices against purchase orders for accuracy and prepares payment approval forms. Circulates audio-visual equipment and media; maintains the inventory of audio visual equipment and supplies; duplicates audio-visual media in compliance with copyright agreements. Demonstrates equipment use; supervises student aides assigned to the library; prepares work schedules and maintains daily time sheets. Types various correspondence using prescribed forms. Performs other duties as assigned.QUALIFICATIONS High school graduation or the equivalent, supplemented by two years of clerical experience, including two years experience in a library setting; or an equivalent combination of training and experience. LTA certification preferred. Knowledge of basic office procedures. Knowledge of library clerical procedures. Knowledge of alphabetical and numeric filing systems. Ability to keyboard forty-five words per minute. Ability to follow verbal and written instructions. Excellent verbal communication skills. Ability to supervise part-time staff. Ability to operate a personal computer and basic library equipment. Good filing skills. Skill in operating related equipment. This role requires evening and weekend availability.For the second time in three years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago!
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